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can someone help me write a letter regarding returning fund??

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angelina On January 08, 2009




NY,
#1New Post! Jan 07, 2009 @ 04:42:19
Hi, all, hopefully some word smart ppl...

I just started working at the accounting dept and here's what happened.

When we pay our vendors (we are litigation company), we normally ask our clients to pay vendors' invoices and then we make a payment to the vendors after we receive the fund from our clients...

What happened was we received two invoices with different amount from a vendor. We requested the fund from our client respectively,received the fund and then paid our vendors. Later we discovered that the invoice numbers of those invoices are identical but the amount of the invoices were different because we paid out our retainer's agreement fund between those two invoices (one came first and the other one came later).

My boss wanted me to write a letter to client, explaining above situation with a respectful manner..

I wish my wordings were better but it's not and I need help.

Can anybody help me to expain the cause of double payment...?
kln720 On January 22, 2009




HELL, Iowa
#2New Post! Jan 07, 2009 @ 04:58:11
I don't think it can get much clearer. Instead of saying vendor, customer, etc. use their names and write what you basically said in aboves post
vekta On November 18, 2013




,
#3New Post! Jan 07, 2009 @ 05:22:08
You must be clear and you got that covered. The other part is using the correct language. You have to use a professional tone when writing this letter. it's hard to explain. PM me and I'll try to help you with it if you see this in time.
kln720 On January 22, 2009




HELL, Iowa
#4New Post! Jan 07, 2009 @ 05:43:45
actually just quit your job, take a long trip out of the country.
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